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CITY OF CATOOSA
CITY COUNCIL MINUTES
November 19th, 2007
I: Meeting Convened: A regular meeting of the City Council of the City of Catoosa was held and called to order by Mayor Rita Lamkin at 7:00 pm on Monday, the 19th day of November, 2007, at Catoosa City Hall, 214 S. Cherokee, Catoosa, Oklahoma. The meeting was held in compliance with the Oklahoma Open Meeting Act and was posted in accordance therewith at least 48 hours in advance at City Hall for the purpose of discussion, consideration and possible action on the following agenda items.
A: Roll Call: The following council members were present for this meeting: Penny Chambers; Sandy Myers; Robert Brown; Linda Paylor; Cathie Langston; Vice Mayor, Mike Appel; Mayor Rita Lamkin and the City Attorney, Timothy P. Studebaker. Also present for this meeting were Judy Scullawl, City Clerk, Al Pringle, PWA Director/Maintenance Supervisor, Raymond Rodger, Police Chief, Paul Whitmire, Assistant Police Chief and Denus Benton, Fire Chief.
B: Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Rita Lamkin.
C: Approval of Minutes: A motion was made by Cathie Langston and seconded by Linda Paylor to approve the minutes of the regular meeting of November 5, 2007. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
D: Approval of Claims: A motion was made by Penny Chambers and seconded by Mike Appel to approve the claims as listed and as read. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
II: PUBLIC COMMENTS: NONE
III: AGENDA ITEMS:
ITEM #1: Discussion, consideration and possible action to approve or disapprove the audit for the FY 2006-2007. (John Wingard, CPA and Jeff Kolker, CPA)
Mr. John Wingard, CPA gave a report regarding the 2006-2007 Audit. Mr. Wingard reported that he was able to issue a clean opinion or also known as an unqualified opinion or the City’s financial reports for FY 2006-2007. Mr. Wingard also stated that this report included the City of Catoosa and all of its components units including the Public Works Authority. We also issued another report which is the report on internal control over financial reporting and on compliance and other matters based on the audit of financial statements performed in accordance with Government Auditing Standards. Mr. Wingard reported that he found nothing out of line in the City’s internal control. In fact you have good internal control.
Mr. Jeff Kolker, CPA gave a report on the City’s financial statements. Mr. Kolker reported that the City of Catoosa is in good financial shape.
Mayor Lamkin stated the City had over 4 million dollars in the bank. She stated that the City is insured with FDIC and then we are collateralized with assets. Mayor Lamkin asked if Mr. Kolker had looked at that lately to see if the city is properly collateralized?
Mr. Kolker advised he talked to the bank but he doesn’t get the documentation. That is usually what the auditor does.
Mr. Wingard advised the council that the City’s funds on deposit were properly collateralized by the bank.
A motion was made by Mike Appel and seconded by Cathie Langston to approve the audit for the FY 2006-2007. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #2: Discussion, consideration and possible action to determine the allocation and expenditure of the monies received from CNE, the one (1) time lump sum payment of $40,000.00 as per the September 17, 2007 city council action.
Mayor Lamkin advised the council that she had this item put on the agenda so the council could decide what to do with the money that the city is now receiving. There was some, I won’t say disagreement, but maybe some misunderstanding of what some of the council were thinking about doing.
Mike Appel: My understanding is that you would like to split this money between the Police Department and the Fire Department.
Mayor Lamkin: That was always my intent as how I would like to see it split up. Yes.
Mike Appel: Not necessarily a bad idea. They both need stuff.
A motion was made by Mike Appel and seconded by Cathie Langston to approve allocating the $40,000.00, one time payment from CNE at $20,000.00 to the Fire Department and $20,000.00 to the Police Department and that money is to be exchanged with monies from the Emergency Reserve to make this money available at this time. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #3: Discussion, consideration and possible action to determine the allocation and expenditure of the monies received from CNE, the monthly payment of $7,213.98 as per the September 17, 2007 city council action.
Mike Appel: There are so many ways that money could be spent.
Mayor Lamkin: That would be true.
Mike Appel: I have my own opinion and I will make a motion to that and the council can just pick and choose how they would like to do it.
A motion was made by Mike Appel and seconded by Sandy Myers to deposit the CNE payment of $7,213.98 per month in the General Fund Income Account until available for allocation next fiscal year and at the time of budgeting for the next fiscal that money be allocated to the Fire Department.
Cathie Langston: This goes to the General Fund until the next fiscal year?
Mike Appel: Yes, then it would be allocated to the Fire Department. They are in dire need of help.
Mayor Lamkin: Well in theory you know I agree with you that the Fire Department is in dire need of money. We have talked about doing a bond issue in February or March. Denus and I are trying to work on that and bring it back to the city council. I know we are losing one fireman now and are getting a rookie in. Denus has expressed the desire to me if this money could be used, a portion of it, and in the near future he could sure use a couple more fireman to start them on the 24 hour rotation. It’s just my preference I would like to see this money spent now and the auditors have told us we could. It looks like we are going to have more sales tax probably for next year because it is increasing. I think we are going to be in very good shape next year for our budgetary wants. It is my preference to split it between the two departments and spend it this year. But that is just what I have to say about it.
Mike Appel: The only thing about that and it can be done a hundred different ways, it could all be given to the Maintenance Department or split three ways. If we need to put somebody on the Fire Department, to have funds all we have to do is approve what we think they are going to spend out of that fund to the end of this year. Also the council is approving what is to be done with this for however many years they would like to but it is the council’s decision whether to down the road a ways leave it where it is or change where it goes. Sometime down the road you can reallocate.
Mayor Lamkin: Well your motion is to deposit it and keep it until the next fiscal year and then your motion was to allocate it all to the Fire Department in 2007-2008.
Mike Appel: That is correct.
Sandy Myers: What I would have liked to seen is that if Denus felt like he needs an additional person to have tried to get it in the budget in July instead of mid year.
Mayor Lamkin: He did. He asked for twice what we gave him.
Mike Appel: Well there is money in their account.
Sandy Myers: That’s why I asked for better reports because I have no idea where anything is at, you know fund wise. I have no clue.
Mayor Lamkin: Did you bring your reports from the last meeting because that was as of December 31st? I mean October 31st.
Sandy Myers: Yes. But the budget numbers are not correct on it.
Jeff Kolker, CPA: The Fire Department’s budget is separate from the general fund budget. And actually the Fire Department Budget isn’t one that is quite as strict legally. I don’t know how much is in their account. I’m sure it hasn’t fluctuated that much.
Robert Brown: Do you want to spend money right now for another employee?
Denus Benton, Fire Chief: Yes.
Mayor Lamkin: So is the Police Department.
Sandy Myers: Can you read that and tell me how much money they have in their account?
Jeff Kolker: The Fire Department has $296,000.00 in their account according to the report for the end of October. It is up to the council what you want to do with that. You could spend some of that money now.
Sandy Myers: So they have money in their fund to support that.
Mike Appel: Right. The only thing we have to look out for in my opinion is that if they have a $100,000.00 coming in per year we don’t want to have more expenditures on a normal day to day basis than that. But if we are trying to off set an employee that is leaving with an employee that is just coming on, all that we would need in my opinion is to know that and to know approximately how many dollars that is going to cost us to the end of the year and approve that expenditure.
Sandy Myers: He is wanting to add another employee in addition to replacing a person. Last year ending June 30th the ½ cent sales tax brought in almost $400,000.00. We budgeted them $305,000.00. So we budgeted 75% of their money. And they have $296,000.00 in there now. We are half way through the year. Another $200,000.00, so they have the money to hire another person. If you want to do that.
Jeff Kolker: If you are going to put the $7,000.00 into that fund I would think the fund could handle hiring another person.
Sandy Myers: But that doesn’t happen until next year.
Jeff Kolker: But even so I would think that fund could handle an additional seven months of payroll then the $7,000.00 would kick in.
Sandy Myers: But I guess hiring an additional person is not an issue because they do not have an agenda item on here to hire anybody, right?
Mayor Lamkin: Well you are saying what we could do. But you are right it is not on the agenda and when we come back with something like that you could still decide not to get into the extra $100,000.00 and let the Fire Department do it. I’m just looking at an agenda item right now and am wanting to shore it up that the firemen got half of it and the policemen got half of it. And Jeff says we can spend it now and that is what I want to do.
Robert Brown: You want to give half of the $40,000.00?
Sandy Myers: No.
Mayor Lamkin: We have already done Item #2 and we are splitting that between the Fire and Police.
Robert Brown: Then you do want to go ahead and give the $7,213.00 to the Fire Department at this time?
Mayor Lamkin: I want to split it between the Fire Department and Police Department.
Robert Brown: At this time?
Mayor Lamkin: At this time.
Cathie Langston: I think we have a lot of people wanting to come and put businesses in Catoosa that will actually bring in sales tax and we need sewer. So I would like to see us have money to put sewer in for new businesses that would actually make our budget grow with sales tax. So I kind of want to save that money.
Mayor Lamkin: Oh, O.K. How much do we have in P.W.A. again for sewer, storm water etc.?
Jeff Kolker: You are talking about for construction? In the P.W.A. Maintenance and Operations account right now has $1, 212,000.00. I don’t know how much that will get you, but that is a start.
Mike Appel: That is a good start.
Mayor Lamkin: That is a real good start on some sewer and storm water that this town desperately needs to bring in those businesses.
Mike Appel: But I can see her point because the last one we did was over a $1,400,000.00. I mean it adds up in a big hurry.
Mayor Lamkin: O.K. is there any further discussion on the motion that has been made and seconded? Any further discussion. O.K. Mrs. Scullawl please call the roll.
The motion passed with the following votes: Penny Chambers-nay; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-nay; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-nay.
Mayor Lamkin: O.K. the motion passes.
ITEM #4: Discussion, consideration and possible action to approve or disapprove the purchase of a snow plow for the 2008 Chevrolet Model C6500 Dump Truck. (Mike Appel, Vice Mayor)
A motion was made by Mike Appel and seconded by Mayor Rita Lamkin to strike Item #4 from the agenda. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #5: Discussion, consideration and possible action to approve or disapprove thepurchase of a snow plow for the 2006 Chevrolet Model K2500 (3/4 Ton) 4X4 Pick-Up. (Mike Appel, Vice Mayor)
A motion was made by Mike Appel and seconded by Mayor Rita Lamkin to strike Item #5 from the agenda. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #6: Discussion, consideration and possible action to approve or disapprove Volunteer Firefighter Compensation Pay from 11/01/2006 through 10/31/2007. (Denus Benton, Fire Chief)
A motion was made by Mayor Rita Lamkin and seconded by Cathie Langston to approve the Volunteer Firefighter Compensation Pay from 11/01/2006 through 10/31/2007 in the total amount of $19,448.00 as per the attachment in our packets. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #7: Discussion, consideration and possible action to approve or disapprove modifying &/or changing the Volunteer Firefighter Incentive Pay Schedule. (Denus Benton, Fire Chief)
A motion was made by Mike Appel and seconded by Cathie Langston to approve changing the “Volunteer Firefighter Incentive Pay Schedule” to the new proposed schedule and on that schedule adding Christmas Day to the holiday list. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #8: Discussion, consideration and possible action to approve or disapprove a Pay Stipend for officers on call for the Fire Department. (Denus Benton, Fire Chief)
A motion was made by Mayor Rita Lamkin and seconded by Linda Paylor to approve a “Pay Stipend” for officers on all for the Fire Department regarding option #2 as per enclosure, Item #8. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #9: Discussion, consideration and possible action to approve or disapprove the purchase of a radio system for the Fire Department to replace the system damaged by lightening. (Denus Benton, Fire Chief)
The following quotes were received:
Wireless Technologies, Inc. $3,398.00
EIS Communications $3,575.80
A motion was made by Mike Appel and seconded by Sandy Myers to approve the purchase of a radio system for the Fire Department to replace the system damaged by lightening from Wireless Technologies, Inc. in the amount of $3,398.00. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #10: Discussion, consideration and possible action to approve or disapprove the purchase of four (4) tires for Engine No. 1 (1992 Pierce Fire Truck). (Denus Benton, Fire Chief)
The following quotes were received:
GCRTulsa Truck Tire Center $1,337.80
T & W Tire $1,918.24
Southern Tire Mart $1.359/48
Chief Benton explained to the council that the vendors did not have these tire in stock and would have to order one in for him to look at.
Chief Benton asked the council for permission to be able to make the decision where to purchase the tires after he had the opportunity to look at all of them.
A motion was made by Mayor Rita Lamkin and seconded by Linda Paylor to approve the purchase of four (4) tires for Engine No. 1 (1992 Pierce Fire Truck), the amount not to exceed $1,918.34 and to leave the choice of vendor to the Fire Chief’s discretion. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #11: Discussion, consideration and possible action to approve or disapprove the purchase of two (2) Motorola XLT 5000 W5 digital car radios at $3,600.00 each for a total amount of $7,200.00 to be paid from General Fund. (Chief Raymond Rodgers &/or Assistant Chief Paul Whitmire)
A motion was made by Mike Appel and seconded by Cathie Langston to approve the purchase of two (2) Motorola XLT 5000 W5 digital car radios at $3,600.00 each or a total amount of $7,200.00 to be paid from the Emergency Reserve Fund. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #12: Discussion, consideration and possible action to approve or disapprove purchasing six (6) eight-pack, Turboflares 360°LED traffic warners at $259.99 each for a total amount of $1,559.94 to be paid from General Fund. (Chief Raymond Rodgers &/or Assistant Chief Paul Whitmire)
A motion was made by Sandy Myers and seconded by Penny Chambers to approve the purchase of six (6) eight-pack, Turboflares 360°LED traffic warners at $259.99 each for a total amount of $1,559.94 to be paid from the Emergency Reserve Fund. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
Item #13: Discussion, consideration and possible action to approve or disapprove the Police Department Detective’s 2000 Ford Crown Vic., VIN 2FAFP71W7YX168805 currently with 110,000 miles to be used as a $2,500.00 trade-in on a 2005 Ford Explorer, VIN 1FMZU73E25UC00885, 6 cyl, 4 whl. dr. with 34,591 miles, 3 year, 36K mile warranty priced at $13,500.00 difference with trade-in, $11,000.00 to be paid from General Fund. (Chief Raymond Rogers &/or Assistant Chief Paul Whitmire)
A motion was made by Mike Appel and seconded by Linda Paylor to approve the the Police Department Detective’s 2000 Ford Crown Vic., VIN 2FAFP71W7YX168805 currently with 110,000 miles to be used as a $2,500.00 trade-in on a 2005 Ford Explorer, VIN 1FMZU73E25UC00885, 6 cyl, 4 whl. dr. with 34,591 miles, 3 year, 36K mile warranty priced at $13,500.00 difference with trade-in, $11,000.00 to be paid from the Emergency Reserve Fund. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #14: Discussion, consideration and possible action on adopting Resolution No. 395, a resolution of the City ofCatoosa to support the return of one-half cent (1/2 cent) of the State Sales Tax to Cities and Towns to invest in road, bridge and transportation improvements.
A motion was made by Cathie Langston and seconded by Mike Appel to adopt Resolution No. 395, a resolution of the City of Catoosa to support the return of one-half cent (1/2 cent) of the State Sales Tax to Cities and Towns to invest in road, bridge and transportation improvements. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #15: Discussion, consideration and possible action on acknowledging receipt of Permit No. SL000066071183 from the Oklahoma Department of Environmental Quality for the construction of 540 L.F. of 8-inch sewer line to serve “The Shops at the Gathering”, RogersCounty, Oklahoma.
A motion was made by Mike Appel and seconded by Cathie Langston to acknowledge receipt of Permit No. SL000066071183 from the Oklahoma Department of Environmental Quality for the construction of 540 L.F. of 8-inch sewer line to serve “The Shops at the Gathering”, Rogers County, Oklahoma. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #16: Discussion, consideration and possible action for approval of emergency action taken in the purchase and installation of brakes on Engine No. 2.
A motion was made by Sandy Myers and seconded by Mike Appel to approve the emergency action taken in the purchase and installation of brakes on Engine No. 2 with the amount not to exceed $1,500.00. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #17: Discussion, consideration and possible action to approve or disapprove the purchase of two (2) tires for Engine No. 2.
The following quotes were received:
GCR Tire Centers $1,240.00
T & W Tire $1,237.40
A motion was made by Sandy Myers and seconded by Mike Appel to approve the purchase of 4 tires in the amount of $1,240.00 from either GCR Tire Centers or T & W Tire for Engine No. 2. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
IV: NEW BUSINESS: NONE
V: COUNCIL/STAFF COMMENTS:
Penny Chambers asked about the special event license for the Christmas Parade. Mayor Lamkin advised she would check on this matter Tuesday morning.
Sandy Myers: No
Robert Brown: No
Linda Paylor: No
Cathie Langston: No
Mike Appel: Yes, one item. Well actually one item and a question. There is a street light malfunction at 247 Oak Bluff Road. It comes on and goes off. The other thing is Mayor you mentioned the asphalt didn’t meet requirements up here by the school. Do you have any idea when they are going to start on that.
Mayor Lamkin: No. I haven’t seen anybody down there since the asphalt failed.
Al Pringle, PWA Director/Maintenance Supervisor: Advised the new section laid further south by the Robinson property also failed to meet the requirements and was going to have to be taken up.
Mayor Lamkin: Yes that is right. Everything failed. All that asphalt that has gone down has got to come up. Mayor Lamkin advised she didn’t have anything further to report. Mayor Lamkin asked for a motion to adjourn.
VI: ADJOURN: There being no further business to come before the City Council, a motion was made by Mike Appel and seconded by Linda Paylor to adjourn. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
Ward No. 1 Council Member Penny Chambers
Ward No. 2 Council Member Sandy Myers
Ward No. 3 Council Member Robert Brown
Ward No. 4 Council Member Linda Paylor
Ward No. 5 Council Member Cathie Langston
Ward No. 6 Council Member & Vice Mayor Mike Appel
Mayor Rita Lamkin
Municipal Attorney Timothy P. Studebaker
City Clerk Judy Scullawl
Administrative Assistant R. J. Phillips
City Treasurer Myrna Barbee
Approved on this_____ day of _________________________, 2007
______________________________ ________________________________
Judy Scullawl, City Clerk Rita Lamkin, Mayor
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