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CITY OF CATOOSA
CITY COUNCIL MINUTES
January 7th, 2008
I: Meeting Convened:
A: A regular meeting of the City Council of the City of Catoosa was held and called to order by Mayor Rita Lamkin at 7:06 p.m. on Monday, the 7th day of January, 2008, at Catoosa City Hall, 214 S. Cherokee, Catoosa, Oklahoma. The meeting was held in compliance with the Oklahoma Open Meeting Act and was posted in accordance therewith at least 48 hours in advance at City Hall for the purpose of discussion, consideration and possible action on the following agenda items.
B: Pledge of Allegiance: The Pledge of Allegiance was led by Raymond Rodgers, Police Chief.
C: Roll Call: The following council members were present for this meeting: Penny Chambers; Sandy Myers; Robert Brown; Linda Paylor; Cathie Langston; Vice Mayor Mike Appel; Mayor Rita Lamkin and the City Attorney, Timothy P. Studebaker.
The following staff members were present for this meeting: Judy Scullawl, City Clerk, R.J. Phillips, Administrative Assistant, Al Pringle, PWA Director/Maintenance Supervisor, Denus Benton, Fire Chief, Brenny Dunlap, Building Inspector/Code Enforcement Officer, Raymond Rodgers, Police Chief and Doug Alexander, City Engineer.
D.1: Approval of Minutes for 12/17/07 Pre- and Regular Meeting: A motion was made by Sandy Myers and seconded by Mike Appel to approve the minutes for the December 17, 2007, pre- and regular meeting. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayo, Mike Appel-aye; Mayor Rita Lamkin-aye.
D.2: Approval of Minutes for 12/12/07 Emergency Meeting: A motion was made by Sandy Myers and seconded by Penny Chambers to approve the minutes for the December 12, 2007, Emergency Meeting. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
D.3: Approval of Minutes for 12/21/07 Emergency Meeting: A motion was made by Penny Chambers and seconded by Cathie Langston to approve the minutes for the December 21, 2007, Emergency Meeting. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-nay (abstained); Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-nay (abstained), Mayor Rita Lamkin-aye.
E: Approval of Claims: A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve the claims as listed. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
F: Approval of Financial Statements for November 2007 conditional upon audit at end of year: A motion was made by Sandy Meyers and seconded by Vice Mayor Mike Appel to approve the financial statements for November 2007 conditional upon the audit at the end of the year and with the exception of having the $12,500.00 found in the Police Department’s budget under revised looked into. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
II: PUBLIC COMMENTS: NONE
III: AGENDA ITEMS:
ITEM #1: Discussion, consideration and possible action to approve or disapprove paying $68,430.74 for construction of a sewer line at “The Shops at the Gathering”; Hotel Extension, Taco Bueno, Restaurants, Wendys in replacement of existing lift station to be paid for from the P.W.A. Maintenance and Operations Account. (Cook & Associates)
A motion was made by Vice Mayor Mike Appel and seconded by Linda Paylor to repost this item to the January 22, 2008 meeting. The motionpassed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #2: Discussion, consideration and possible action to approve or disapprove the demolition of a structure located at 1440 North 154thEast Avenue. Owner of property is Richard D. and Belinda Hilderbrand.
A motion was made by Vice Mayor Mike Appel and seconded by Sandy Myers to approve the demolition of a structure located at 1440 North 154thEast Avenue. Owner of property is Richard D. and Belinda Hilderbrand. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-nay; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #3: Discussion, consideration and possible action on awarding a contract for the demolition of a structure owned by Richard D. and Belinda Hilderbrand, said structure is located at 1440 North 154th East Avenue.
A motion was made by Sandy Myers and seconded by Vice Mayor Mike Appel to award the contract for the demolition of a structure owned by Richard D. and Belinda Hilderbrand located at 1440 North 154th East Avenue to D.T. Specialized Services Inc. in the amount of $3,150.00 to be paid from General Fund, Code Enforcement Miscellaneous Budget.
Cathie Langston asked to make a statement: This is one example in voting on this is why I think we need the packets with a little more time than when we get them. Because I’m not comfortable voting on something like this that impacts somebody’s life and I’ve only had …… I mean we get the packets on Friday night and we have until Monday night to research everything. And it is just not enough time.
Vice Mayor Mike Appel stated the following: In this particular instance the people have had ample time and it is a bad thing to have to do. It is hard to tare down a structure that could possible be rebuilt. But these people ignored the City in asking to get it cleaned up. They were actually forced to board it up and do what is right. It’s less of an impact here than maybe somewhere else. But it is serious business, I agree. We are already to the point we are going to have to vote on this but when something like this comes up in the future and one of us has a problem with it we can possibly repost it to the next meeting.
The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-nay; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #4: Report on code enforcement. (Brenny Dunlap, City Inspector/Code Enforcement Officer)
Mayor Lamkin commended Mr. Dunlap on his report and asked the council if anyone had any questions they would like to ask Mr. Dunlap on his activities.
Vice Mayor Mike Appel: In your dealings with the public and obviously there has been some good things come out of it, is there something that could be done to help in this by the City? I mean to help you in what you do. Do we give you the support that you need?
Brenny Dunlap: Yes.
Mayor Lamkin: I can tell you that Mr. Dunlap can go to someone’s property and just say a sentence or two and ask them politely with a smile on his face, approaching them that with informally first. He doesn’t have to write near the code violation letters than if he just ignored it and wrote the letters without talking to these people. He spends an awful lot of time with community involvement and courtesy.
Mayor Lamkin: Does anyone have any other questions.
Vice Mayor Mike Appel: I for one thank you for doing this job.
Brenny Dunlap, Code Enforcement Officer: I would like to say, in the last eight months we have eliminated nine trailers behind Homeland and two trailers on North Cherokee and two houses. We have made a big impact in just eight months in cleaning up Catoosa.
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve the report on code enforcement. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #5: Discussion, consideration and possible action to rescind the policies and procedures for GazeboPark.
A motion was made by Vice Mayor Mike Appel and seconded by Sandy Myers to rescind the policies and procedures for GazeboPark. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #6: Discussion, consideration and possible action to reactivate and appoint the Mayor, one (1) council member, Georgia McAfee and solicit for additional members for appointment to the Museum Board.
A motion was made by Vice Mayor Mike Appel and seconded by Penny Chambers to reactivate and appoint the Mayor, one council member, Robert Brown, Georgia McAfee and solicit for additional members for appointment to the Museum Board. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #7: Discussion, consideration and possible action on accepting playground equipment from City of Claremore to be placed in HathawayPark and Rodger Berry Sports Complex.
A motion was made by Sandy Myers and seconded by Cathie Langston to accept the playground equipment from the City of Claremore to be placed inHathawayPark and Rodger Berry Sports Complex. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #8: Discussion, consideration and possible action to approve or disapprove purchasing fence for HathawayPark.
A motion was made by Sandy Myers and seconded by Penny Chambers to approve purchasing fence for HathawayPark from A&B Fence Company in the amount of $3,129.00 to be paid from the Public Works Authority Maintenance and Operations Account to comply with the DEQ consent order. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #9: Discussion, consideration and possible action to approve or disapprove the City Clerk, City Treasurer and any Council Members attending Budget Process Workshop.
A motion was made by Vice Mayor Mike Appel and seconded by Sandy Myers to approve the city clerk, city treasurer and any city council member to attend the Budget Process Workshop. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #10: Discussion, consideration and possible action to approve the City to be a
sponsor for the “Chamber of Commerce Banquet”. The sponsor levels are as
follows:
BRONZE (1-TABLE & 8-TICKETS) $ 250.00
SILVER (2-TABLES & 16-TICKETS) $ 600.00
GOLD (3-TABLES & 24 TICKETS) $1,200.00
A motion was made by Sandy Myers and seconded by Linda Paylor to purchase the “Gold Sponsor” level in the amount of $1,200.00 for the “Chamber of Commerce Banquet”. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #11: Discussion, consideration and possible action adopting Resolution No. 396, reappointing Mayor Rita Lamkin as representative to the Board of Directors for Grand Gateway Economic Development Association.
A motion was made by Vice Mayor Mike Appel and seconded by Penny Chambers to adopt Resolution No. 396, reappointing Mayor Rita Lamkin as representative to the Board of Directors for Grand Gateway Economic Development Association. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #12: Discussion, consideration and possible action to adopt Resolution No. 397, authorizing application for financial assistance from the Rural Economic Action Plan Fund.
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to adopt Resolution No. 397 authorizing application for financial assistance from the Rural Economic Action Plan Fund. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #13: Discussion, consideration and possible action to approve or disapprove transferring the Sharp Copier and related lease and maintenance costs to the Police Department.
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve transferring the Sharp Copier and related lease and maintenance costs to the Police Department. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #14: Discussion, consideration and possible action to approve or disapprove the purchase of a new copier for City Hall.
The following bids were received:
Copier & Computer Systems of Oklahoma $11,997.21
Document Imaging Solutions, LLC $10,977.00
Irwin Business Machines, Inc. $21,095.00
A motion was made by Vice Mayor Mike Appel and seconded by Sandy Myers to approve the purchase of a new copier for city hall from Copier and Computer Systems of Oklahoma in the amount of $11,997.21 to be paid from General Fund. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #15: Discussion, consideration and possible action to approve or disapprove additional equipment needed for preparation for future emergency disasters for the Police Department.
A motion was made by Mayor Rita Lamkin and seconded by Linda Paylor to repost this item when the Police Chief has all the information necessary. Mayor Lamkin withdrew her motion. A motion was made by Vice Mayor Mike Appel and seconded by Linda Paylor to strike Item #15 and to be reposted at a later date when the information is available. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #16: Discussion, consideration and possible action to approve or disapprove additional equipment needed for preparation for future emergency disasters for the Fire Department.
A motion was made by Mayor Rita Lamkin and seconded by Linda Paylor to strike Item #16 and repost at a later date when the information is available. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #17: Discussion, consideration and possible action to approve or disapprove additional equipment needed for preparation for future emergency disasters for the Maintenance Department/PWA.
A motion was made by Mayor Rita Lamkin and seconded by Sandy Myers to strike Item #17 and repost at a later date when the information is available. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #18: Discussion, consideration and possible action to approve or disapprove rental of skid loader and related equipment for Warren CAT.
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve the rental of a Skid Steer skid loader and related equipment from Warren Cat for a period of 60 days if needed and a cost estimate of $5,484.00. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
*Mayor reconvened meeting after break.*
ITEM #19: Discussion, consideration and possible action to approve or disapprove additional equipment needed for preparation for future emergency disasters for City Hall.
A motion was made by Mayor Rita Lamkin and seconded by Vice Mayor Mike Appel to strike Item #19 and repost when information is available. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #20: Discussion, consideration and possible action to approve or disapprove additional equipment for future emergency disasters for the Library/Community Center.
A motion was made by Mayor Rita Lamkin and seconded by Sandy Myers to strike Item #20 and repost at a later date with documentation and quotes. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #21: Discussion, consideration and possible action to approve or disapprove compensating the Rolling Hills Senior Citizen Center’s manager and cook for uncompensated time due to facility being utilized as a Catoosa Area Emergency Shelter.
Mayor Lamkin explained to the council that what she had asked for was the time not compensated to the manager and the cook for their marathon eighteen hour days over there during our ice storm. The time that Deep Fork was not going to compensate them for. What they sent me and the reason you do not have anything n your packets is a list of all the volunteers that spent time there. I have not been able to get anything revised that even shows what they got paid for, hourly rate and what they might be asking us to compensate them for.
A motion was made by Mayor Rita Lamkin and seconded by Vice Mayor Mike Appel to strike this item from the agenda until better detailed information is provided. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
IV: NEW BUSINESS: NONE
V: COUNCIL/STAFF COMMENTS:NONE
VI: EXECUTIVE SESSION:
A: All litigation pertaining to the City of Catoosa: [Authorized by Title 25, O.S. Section 307]
Discussion, consideration and possible action to go into Executive Session, at the advice of the City Attorney, to recess to consider all litigation pertaining to the City of Catoosa; and to reconvene, take possible action in Open Session and to authorize the City Attorney and the Mayor to take all appropriate action(s) as directed by the City Council.
A motion was made by Mayor Rita Lamkin and seconded by Vice Mayor Mike Appel strike this item from the agenda and to repost this item to the January 22, 2008 agenda. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
Ward No. 1 Council Member Penny Chambers
Ward No. 2 Council Member Sandy Myers
Ward No. 3 Council Member Robert Brown
Ward No. 4 Council Member Linda Paylor
Ward No. 5 Council Member Cathie Langston
Ward No. 6 Council Member & Vice Mayor Mike Appel
Mayor Rita Lamkin
Municipal Attorney Timothy P. Studebaker
City Clerk Judy Scullawl
Administrative Assistant R. J. Phillips
City Treasurer Myrna Barbee
VII: ADJOURNMENT:
There being no further business to come before the City Council, a motion was made by Penny Chambers and seconded by Vice Mayor Mike Appel to adjourn (9:52 p.m.). The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Robert Brown-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
Approved on this_____ day of _________________________, 2008
______________________________ ________________________________
Judy Scullawl, City Clerk Rita Lamkin, Mayor
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