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CITY OF CATOOSA
CITY COUNCIL MINUTES
February 18, 2008
I: Meeting Convened:
A: A regular meeting of the City Council of the City of Catoosa was held and called to order by Mayor Rita Lamkin at 7:02 p.m. on Monday, the 18th day of February, 2008, at Catoosa City Hall, 214 S. Cherokee, Catoosa, Oklahoma. The meeting was held in compliance with the Oklahoma Open Meeting Act and was posted in accordance therewith at least 48 hours in advance at City Hall for the purpose of discussion, consideration and possible action on the following agenda items.
B: Pledge of Allegiance: The Pledge of Allegiance was led by Cathie Langston.
C: Roll Call: The following council members were present for this meeting: Penny Chambers; Sandy Myers; Linda Paylor; Cathie Langston; Vice Mayor Mike Appel; Mayor Rita Lamkin and the City Attorney, Timothy P. Studebaker. Council member, Robert Brown was absent from this meeting.
The following staff members were present for this meeting: Judy Scullawl, City Clerk, R.J. Phillips, Administrative Assistant; Al Pringle, PWA Director/Maintenance Supervisor; and Jim Hodges, City Planner.
D: Approval of Minutes for 02/04/08 Pre- and Regular Meeting : A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve the minutes for the February 4, 2008, pre- and regular meeting. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
E: Approval of Claims: A motion was made by Sandy Myers and seconded by Penny Chambers to approve the claims as listed. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
F: Approval of Financial Statements: NONE
II: PUBLIC COMMENTS: NONE
III: AGENDA ITEMS:
ITEM #1: Discussion, consideration and possible action to approve or disapprove a request to disavow interest in a 40’ by 330’ Right-of-Way Easement- Rural Water, Sewer, Gas and Solid Waste Management District No. 11, WagonerCounty. (Jim Hodges, City Planner)
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve a request to disavow interest in a 40’ by 330’ Right-of-Way Easement- Rural Water, Sewer, Gas and Solid Waste Management District No. 11, WagonerCounty. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #2: Discussion, consideration and possible action to approve and authorize the Mayor to sign a Quit Claim Deed that would disavow the City of Catoosa’s interest in a 40’ by 330’ Right-of-Way Easement-Rural Water, Sewer, Gas and Solid Waste Management District No 11, Wagoner County. (Jim Hodges, City Planner)
A motion was made by Vice Mayor Mike Appel and seconded by Linda Paylor to approve and authorize the Mayor to sign a Quit Claim Deed that would disavow the City of Catoosa’s interest in a 40’ by 330’ Right-of-Way Easement-Rural Water, Sewer, Gas and Solid Waste Management District No 11, WagonerCounty. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #3: Discussion, consideration and possible action to approve or disapprove the recommendations of the Planning Commission regarding drafting an ordinance pertaining to creating a Park Zoning District. (Jim Hodges, City Planner)
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve the six (6) recommendations of the Planning Commission regarding drafting a Park Zoning District. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #4: Discussion, consideration and possible action to approve or disapprove the recommendations of the Planning Commission regarding the need to send members of the City Council, Planning Commission and Staff to the 24th Annual Resource Management Conference at the Tulsa Garden Center on March 5, 2008. (Jim Hodges, City Planner)
A motion was made by Mayor Rita Lamkin and seconded by Sandy Myers to approve the recommendation of the Planning Commission regarding the need to send members of the City Council, Planning Commission and Staff to the 24th Annual Resource Management Conference at the Tulsa Garden Center on March 5, 2008 for the registration fee of $75.00 per person for a maximum of 6 individuals. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #5: Discussion, consideration and possible action to approve the recommendation of the Catoosa Parks Board to adopt Bylaws for the “Catoosa Parks Board”. (Mayor Rita Lamkin)
A motion was made by Sandy Myers and seconded by Vice Mayor Mike Appel to approve the recommendation of the Catoosa Parks Board to adopt Bylaws for the “Catoosa Parks Board”. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #6: Discussion, consideration and possible action to approve the recommendation of the Catoosa Parks Board to hire “White Surveying Company” to perform a survey of the girl’s softball area real property. (Mayor Rita Lamkin)
A motion was made by Sandy Myers and seconded by Penny Chambers to approve the recommendation of the Catoosa Parks Board to hire “White Surveying Company” to perform a survey of the girl’s softball area real property in the amount of $1,700.00 to be paid from the Parks Department Budget. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #7: Discussion, consideration and possible action to approve the recommendation of the Catoosa Parks Board to enter into an agreement with the “Catoosa Soccer Association” for the operation and use of the youth soccer area at the “Roger Berry Sports Complex”. (Mayor Rita Lamkin)
A motion was made by Cathie Langston and seconded by Linda Paylor to approve the recommendation of the Catoosa Parks Board to enter into an agreement with the “Catoosa Soccer Association” for the operation and use of the youth soccer area at the “Roger Berry Sports Complex”. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #8: Discussion, consideration and possible action to approve the recommendation of the Catoosa Parks Board to assess the need for additional lighting at the “HathawayPark”. (Mayor Rita Lamkin)
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to approve the recommendation of the Catoosa Parks Board to assess the need for additional lighting at the “HathawayPark”. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #9: Discussion, consideration and possible action on accepting the resignation of Sandra Carter from the Catoosa Parks Board. (Mayor Rita Lamkin)
A motion was made by Vice Mayor Mike Appel and seconded by Penny Chambers to accept the resignation of Sandra Carter from the Catoosa Parks Board. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin.
ITEM #10: Discussion, consideration and possible action to approve advertising for competitive bids under 60 O.S. §176 for the opening of bids on and purchase of a backhoe/loader as per specifications. (Al Pringle/PWA Director/Maintenance Supervisor)
A motion was made by Vice Mayor Mike Appel and seconded by Sandy Myers to approve advertising for competitive bids under 60 O.S. § 176 using the basic guidelines that are set out that we have been presented here. I would like a clarification on the 36” heavy duty bucket to say grave bucket. Also I would like to add under optional equipment, stabilizer covers for the backhoe stabilizers; optional cab insulation, if possible; cost difference between the air ride seat in lieu of the suspension seat; also like to add the option if possible for selective brakes, which gives you the option to switch between 4-wheel brakes and 2-wheel brakes. I would also like to include in the bid asking for the option for a 3-year/5000 hour drive train and hydraulic warranty, beyond the standard warranty and I would also like to have all the bidders guess as to what the guaranteed minimum buy back would be at 5-years or 7000 hours (not to exceed 7000 hours). Also I would like to have this mailed to our Case representative, CAT representative, and our John Deere representative beyond the normal posting in the newspaper, and I would also like the statement added to the specifications that all bids will be considered based on the information given by the bidders.
The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #11: Discussion, consideration and possible action to approve or disapprove rental of skid loader and related equipment for Warren CAT. (Al Pringle, PWA Director/Maintenance Supervisor)
A motion was made by Linda Paylor and seconded by Sandy Myers to approve rental of a skid loader and related equipment for Warren CAT for one (1) more month. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #12: Discussion, consideration and possible action to reconsider and reallocate the payment of the new copier, total amount of $11,997.21. (Judy Scullawl, City Clerk and/or Mayor Rita Lamkin)
A motion was made by Sandy Myers and seconded by Vice Mayor Mike Appel to reallocate the payment of the new copier, the total amount of $11,997.21 and pay one-half of the cost in the amount of $5,998.60 from the Public Works Authority Account. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
ITEM #13: Discussion, consideration and possible action to acknowledge as public record the Right-of-Way Easement conveyed to Public Service Company of Oklahoma. (Mayor Rita Lamkin)
A motion was made by Vice Mayor Mike Appel and seconded by Cathie Langston to acknowledge as public record the Right-of-Way Easement as per the attached document. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
IV: NEW BUSINESS: NONE
Ward No. 1 Council Member Penny Chambers
Ward No. 2 Council Member Sandy Myers
Ward No. 3 Council Member Robert Brown
Ward No. 4 Council Member Linda Paylor
Ward No. 5 Council Member Cathie Langston
Ward No. 6 Council Member & Vice Mayor Mike Appel
Mayor Rita Lamkin
Municipal Attorney Timothy P. Studebaker
City Clerk Judy Scullawl
Administrative Assistant R. J. Phillips
City Treasurer
VII: ADJOURNMENT:
There being no further business to come before the City Council, a motion was made by Penny Chambers and seconded by Linda Paylor to adjourn (8:05 p.m.). The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Vice Mayor Mike Appel-aye; Mayor Rita Lamkin-aye.
Approved on this_____ day of _________________________, 2008
______________________________ ________________________________
Judy Scullawl, City Clerk Rita Lamkin, Mayor
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