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City of Catoosa, Oklahoma
City Council Minutes
September 4, 2007
Meeting Convened: A regular meeting of the City Council of the City of Catoosa was held and called to order by Mayor Rita Lamkin at 7:03 pm on Monday, the 9th day of September, 2007, at Catoosa City Hall, 214 S. Cherokee, Catoosa, Oklahoma. The meeting was held in compliance with the Oklahoma Open Meeting Act and was posted in accordance therewith at least 48 hours in advance at City Hall for the purpose of discussion, consideration and possible action on the following agenda items. The Pledge of Allegiance was led by Mayor Rita Lamkin.
Roll Call: The following were present for this meeting: Penny Chambers; Sandy Myers; Linda Paylor; Cathie Langston; Vice Mayor, Mike Appel; Mayor Rita Lamkin and City Attorney, Tim Studebaker.
Approval of Minutes: A motion was made by Sandy Myers and seconded by PennyChambers to approve the minutes of the regular meeting of August 20th, 2007. The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
Approval of Claims: A motion was made by Sandy Myers and seconded by Linda Paylor to approve the claims as listed.
The motion passed with the following votes: Penny Chambers-aye; Sandy Myers-aye; Linda Paylor-aye; Cathie Langston-aye; Mike Appel-aye; Mayor Rita Lamkin-aye.
Item #1: Discussion, consideration and possible action to approve or disapprove the contract between the City of Catoosa and Cherokee Nation Enterprises (CNE) regarding vacating a portion of Timbercrest Circle (approximately 500ft. in the Southwest Corner) pursuant to a vote of the city council on August 20, 2007.
Mayor Lamkin: The contract was not included in the packet. The contract was not completed and sent to our attorney until today. This was not enough time for us to look at it. We have already visited with CNE and they have no objection to repost this to the next meeting, September 17, 2007.
Item #2: Discussion, consideration and possible action to approve or disapprove the purchase of a new telephone system due to lightening damage the payment to be allocated from respective Department Funds. (Quotes and supporting documents will be passed out at council meeting.)
Mayor Lamkin: For those of you who don’t know what happened last Wednesday about 3:00 p.m., we took a lightning hit here. It took out City Hall, Police Station and the Library. Dan D and his team come down and installed a new system to get us temporarily up and running. We were here till about midnight with them. You can see in you packet there are three (3) quotes for new phone systems. There is no salvaging our system. We received quotes from the following: Royal Communications for
$ 20,245.00, Pillar Voice & Data Solutions, Inc. for $19,975.00, and one from Dan – D Company for $13,972.00. Optional items are: Conversion programming, all station, voice mail @ 3 locations and Follow Training session @ all 3 locations on each set day of conversion and 5-year Manufacturer’s Extended warranty. Marty and Will Turner of Dan – D Company answered questions concerning their quote and our concerns.
A motion was made byVice Mayor, Mike Appel and seconded by Cathie Langston to approve the purchase of a new telephone system due to lightning damage. The payment to come from the Emergency Reserve Fund in the amount of $15,582.00 to Dan – D Company. The motion was passed with the following votes: Penny Chambers-aye, Sandy Myers-aye, Linda Paylor-aye, Cathie Langston-aye, Mike Appel-aye, Mayor Lamkin-aye.
Item #3: Discussion, consideration and possible action to approve or disapprove the emergency labor and install of temporary telephone system in the amount of $3,797.50.
A motion was made byVice Mayor, Mike Appel and seconded by Cathie Langston to approve the emergency labor and install of temporary telephone system in the amount of $3,797.50 to Dan-D Company to be taken out of the Emergency Reserve Fund. The motion was passed with the following votes: Penny Chambers-aye, Sandy Myers-aye, Linda Paylor-aye, Cathie Langston-aye, Mike Appel- aye, Mayor Lamkin-aye.
Item #4: Discussion, consideration and possible action to approve or disapprove the purchase of one (1) new police vehicle, 2008 Ford Crown Vic Police Interceptor at state bid contract, to be paid from the General Fund Police Department’s Capital Outlay Account in the amount of $21,800.00. (Chief Rodgers and/or Asst. Chief Whitmire) (See Enclosure)
Chief Whitmire spoke about the details of the purchase. The Police Department has
most of the equipment to transfer to the new vehicle.
A motion was made by Vice Mayor, Mike Apple and seconded by Sandy Myers to approve the purchase of one (1) new police vehicle, 2008 Ford Crown Vic Police Interceptor at state bid contract, to be paid from the General Fund Police Department’s Capital Outlay Account in the amount of $21,800.00. The motion passed with the following votes: Penny Chambers-aye, Sandy Myers-aye, Linda Paylor- aye, Cathie Langston-aye, Mike Appel-aye, Mayor Lamkin-aye.
Item #5: Discussion, consideration and possible action to approve or disapprove the Library Board’s appointment of Tony Wolters to the Library Board.
A motion was made by Vice Mayor, Mike Appel, and seconded by Penny Chambers to approve the Library Board’s appointment of Tony Wolters to the Library Board. The motion passed with the following votes: Penny Chambers-aye, Sandy Myers-aye, Linda Paylor-aye, Cathie Langston-aye, Mike Appel-aye, Mayor Lamkin-aye.
Item #6: Discussion, consideration and possible action to approve or disapprove the “Request for Appropriations” for July 2007. (See Enclosure)
Mayor Lamkin: There are some errors. On the PWA Operations and Maintenance the figure is not three (3) million it is $30,029.53. The Library Contribution Fees and Dues should be $152.64. Not the $177.44 on the top. It adds up to $177.44.
A motion was made by Sandy Myers and seconded by Vice Mayor,Mike Appel to approve the “Request for Appropriations” for July 2007 with the two (2) amended changes. The motion passedwith the following votes: Penny Chambers-aye, Sandy Myers-aye, Linda Paylor-aye, Cathie Langston-aye, Mike Appel-aye, Mayor Lamkin-aye.
New Business:
Information: This item is listed to provide the opportunity for Council discussion on items which may arise within twenty-four (24) hours prior to this meeting, and, therefore, qualify as new business under Oklahoma’s Open Meeting Law.
*NOTE* The City of Catoosa is seeking an interested qualified person to fill the vacancy in Ward No. 3. Must be a resident of Ward No. 3 and must be a registered voter for six (6) months prior to the appointment.
Mayor: We must get this filled by next Council Meeting or we are going to have to call a Special Election. We need to get the word out that we only have two (2) weeks to find an interested, qualified, registered voter that lives in Ward 3. Vickie Albright is going to post something in our newspaper with map of the different wards. Also, Joy Hampton offered to run an ad in Claremore Progress. Maps were provided after meeting.
Council/Staff Comments:
Comment from Mike Appel that the work on Cherokee is coming along nicely and looks good.
Ward #1: Penny Chambers Ward #2: Sandy Myers
Ward #3: Vacant Ward #4: Linda Paylor
Ward #5: Cathie Langston Ward #6: Vice Mayor, Mike Appel
Mayor: Rita Lamkin City Attorney: Timothy P. Studebaker
City Clerk: Judy Scullawl City Treasurer: Myrna Barbee
Adjourn: There being no further business to come before the City Council; a motion was made by Penny Chambers and seconded by Mike Appel to adjourn. The motion was passed with the following votes: Penny Chambers-aye, Sandy Myers-aye, Linda Paylor-aye, Cathie Langston-aye, Mike Appel-aye, Mayor Lamkin-aye.
Approved on this_____ day of _________________________, 2007
______________________________ ________________________________
Judy Scullawl, City Clerk Rita Lamkin, Mayor
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